About the role:

This role reports to the CEO and works closely with stakeholders across the company in Sales, Product, Marketing, Customer Success, and Engineering.

What will you do?

— Manage new vendor setup process while onboarding new accounts.

— Fill out vendor forms, contracts, and request/send insurance forms.

— Fill out revenue reports.

— Support paperwork with existing customers: contract renewals, insurance updates, etc.

— Receive/send business mail.

— Manage the purchase of software subscriptions, business cards, swag, etc. for the new employees.

— Track and manage the paid vendor subscriptions (for example, managing the switch from one vendor to an alternative).

— Assist Customer Success and Operations managers with routine tasks as they arise: trips management, meeting arrangements (including help with slides), new accounts, and pilots onboarding.

— The role doesn’t include invoicing and accounts payable for now but may include in the future (so accounting background is a plus).

TraceAir Technologies is based in California (but also has a cool office in Moscow!), deals with the industry-leading clients and has a mission to empower humanity with construction acceleration to turn plans into reality in the most effective and efficient way. To achieve the goal, the team has built an enterprise software platform powered by drone data to enable developers and contractors to make better decisions in the field. 

Now the team is looking for a candidate to help manage the paperwork with investors, clients, and partners and support management reporting.



Daria Stranadko
Hiring Manager at Grintern в TraceAir

Why join TraceAir?

This opportunity is unique since:

— You will get a great experience reporting to the CEO and working closely with stakeholders across the company in Sales, Product, Marketing, Customer Success, and Engineering. 

— You will have the opportunities to challenge yourself and grow together with the powerful tech company and talented team.

— You will work on the impressive mission and deal with progressive technologies.

— You will have an opportunity to either work remotely or from the cool office located in Moscow. Read more.

*The employee recruitment for this vacancy is carried out by the hiring agency Grintern. We guarantee our job seekers that we only work with reliable companies that can be trusted, and that we provide you with a safe and secure working environment. If it seems to you that you lack the competencies for this vacancy, but your English level is C1 and higher and you want to work in an international company, write to daria@grintern.co - we will help you find a vacancy that you will definitely like!


— English level: fluent - you will work and communicate with colleagues and clients in the U.S. market.

— Experience of working in the U.S. / understanding of the American market, reports, documents, etc.

— Ability to adjust the working hours to the PST time zone (that is, sometimes to work after 18:00 Moscow time).

— Exceptional attention to details and accuracy (as the 4th sentence of your cover letter please mention whether you prefer to drink tea or coffee).

— Strong written and verbal skills to clearly communicate with customers and colleagues.

— Self-reliance and self-efficiency – you are able to take responsibilities and get the tasks done.

— Comfortable with change, chaos, learning from failure.


— Full-time employment (8 hours per day, 5/2).

— Remote work (but there is also an opportunity to work in the office located in Moscow, check the link).

— Constant learning and hands-on experience.

— Growth and development together with the team.

— Competitive salary on a junior level.

Application deadline: 2nd September 2020

Only the applicants with a cover letter will be considered: in a letter in English, tell us why you are the ideal candidate for this position.


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